Everything You Ever Wanted to Know About HubSpot Email Tracking
HubSpot email tracking metrics are critical for understanding how effective your email is (or isn’t). Specifically, we’re talking about the big three:
- Delivery Rate. The number of contacts that could simply have email delivered to their inbox. Emails that can’t be delivered could not have been delivered for a variety of reasons.
- Open Rate. Metric used to gauge how effective the email is—emails with higher open rates are literally read more. Can also be a good sign of overall subscriber health and engagement.
- Click-Through Rate. Another engagement metric used to describe how well your offer, pitch, whatever is resonating with your customer.
Email Types in HubSpot
Just a side note: there are different types of email on HubSpot (in terms of purpose)
- Sales Emails
- Marketing Emails
- Transactional Emails
- Customer Service/Service Hub Emails
In this particular case, we’re only concerned with the first two: marketing and sales emails. That’s because the context in which you’ll want to know opens and clicks are usually in a sales or marketing context.
Seeing Opens, Clicks and Other Engagement Metrics in HubSpot
While there is a slew of reporting options available in HubSpot, you’ll likely be looking at one of three places:
Contact Records and Activity
The easiest go-to place to figure out what is happening with a particular contact is on the contact record. Here you’ll also see whether contacts have opened a particular email, clicked on any links, etc.
Emails
Obviously, you’ll often want to review each individual email you send for performance by way of open rate or click-through rate. These metrics fluctuate based on a particular email send, time of day, offer, and well, everything else under the sun.
Click and Click-Through Rates in HubSpot
While clicks are the number of people that clicked on any link in your email, click-through rate is simply the number of contacts that clicked on a link divided by the total contacts sent that email.
How HubSpot Click Tracking Works
Click tracking allows you to see individual clicks on various URLs in your email and works slightly different than how open rates work. Instead of downloading an image to measure, HubSpot will append a tracking string on the last portion of every unique URL in your email.
Keep in Mind: If you have multiple links to the same destination, HubSpot will often report those clicks according to the destination URL (versus where a user actually clicked).
Using the HubSpot Extension for Link Tracking
Side Note: HubSpot recommends using their browser extension to get the latest alerts on what emails are opened.
Not only is the extension a great way to log notes and other details about your contacts, but you can also do some testing for click tracking (but largely you can trust the default setup out of HubSpot).
Why Bother Tracking HubSpot Emails
There are a couple of reasons why you’d want to dig into these metrics in HubSpot and both will enable you to make more leads and closed won deals.
Improve Performance
At the core of email tracking is the goal to improve performance.
By keeping a close eye on delivery rates, open rates, and click-through rates, we gain valuable insights into how well our content resonates with our audience. These metrics serve as a beacon, guiding us towards what works and what doesn’t in our email campaigns.
Focusing on these metrics allows us to make data-driven decisions that can significantly boost the effectiveness of both marketing and sales efforts. Each click and open is an opportunity—a chance to connect, engage, and convert. By optimizing our emails based on performance metrics, we ensure that our message not only reaches our audience but also prompts them to take action.
Improving email performance is an ongoing process, a cycle of testing, learning, and adapting. Through careful analysis and strategic adjustments, we can elevate our email marketing to new heights, turning every email sent into a potential lead generator and deal closer. This is why tracking HubSpot emails isn't just beneficial; it's essential for any business aiming to leverage email marketing for growth and success.
Insights Into Your Audience
Whether it’s a sales or marketing email, opens and clicks are the heart of email performance metrics for a reason. They translate the abstract idea of “engagement” into neat, reliable metrics that can be helpful for:
- Knowing which of your contacts are engaged with your content
- Knowing which proposals might turn into closed won deals
- Learning how effective your emails are
- Extrapolating which offers and messages resonate with your audience
Adjusting Your Marketing and Sales Program
The real power and purpose behind these metrics is to make a transformational shift in your marketing and sales operations. Some emails are more effective towards accomplishing your goals versus others.
However, especially at the start of your email marketing campaigns, the why in the sentence “why is this email better than others” is often ambiguous.
But some starting points do exist:
Time and Time of Day
Time and time of day are huge factors for open rates and click-through rates. Generally speaking, people avoid sending emails on the weekend for any type of demand generation or business-to-business marketing. Also, you wouldn’t want to send an email when your contacts would be least likely to open them, so avoiding hours when people are often sleeping is helpful.
Subject Line
Subject lines are a huge factor that affects open rates. Since subject lines orient the reader to what your email is about, it’s a huge factor for determining whether someone wants to read your email (or not).
Images, CTRs, and Links
The clickable elements in your email are, not surprisingly, a big factor for determining whether someone makes a click. I personally recommend making as many clickable elements as possible—the more physical space your links occupy, the likelihood that one of them will be clicked increases.
A/B Testing
A/B testing is a powerful tool in HubSpot that can greatly impact the performance of your email marketing campaigns. By testing different subject lines, images, call-to-action buttons, and other elements, you can gather valuable insights into what resonates best with your audience. This data allows you to make informed decisions on how to optimize your emails for better open and click-through rates.
Authentication Settings
As of February 2024, there are some specific email authentication settings that users will need to adapt their HubSpot to that can also significantly affect deliverability.
While these changes affect any bulk email senders, HubSpot users need to verify they have the correct authentication settings setup for email to ensure correct deliverability.
Importance of Tracking Emails in HubSpot
The meticulous tracking of HubSpot emails isn't just a task—it's a strategic advantage. By dissecting every open, click, and delivery, we're not merely collecting data; we're gathering insights that inform smarter, more impactful marketing and sales strategies. This process enables us to fine-tune our approach, ensuring that every email we send is not just seen but felt, driving engagement and fostering connections that fuel business growth. It's through this detailed understanding and continuous improvement that we transform the simple act of sending emails into a powerful tool for achieving our goals.
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